Home · Community report
Set up a smart display for meetings
To put next-meeting messages in their Zoom background, one X user had Muse set up their Vestaboard smart display, and says it worked great. How the board was connected, and whether it kept updating across meetings, is not described; what follows covers what to connect and what to check.
What you can get
What it is
Smart display meeting setup
A smart display showing the current or next meeting's name and time, visible in your video call background.
It came back right when
- The display correctly shows the current or next meeting's name and time.
- Calendar access is read-only; no calendar entries are created or changed.
- The displayed information does not expose anything you would not want visible on a call.
- A test run during a real call confirmed the display updates as expected.
The checks are editorial, not from the source.
- Confirm display capabilityStops for your approval
Remote-update support via app or API.
- Connect the calendar
Read-only access to meeting names and times.
- Set the between-meeting default
Blank, generic status, or something playful.
- Test on a real callStops for your approval
Confirm what shows and how visible it is to others.
Editorial, not from the source
Works when
- You have a display with a remote-update API or app, like a Vestaboard.
- Your calendar has clear, nameable meeting titles you are comfortable displaying.
- You want a visible, low-effort way to show your schedule on camera.
Does not work when
- Your meeting titles contain sensitive or confidential information you would not want visible in a video background.
- You are on calls with people outside your organization who should not see your other meetings.
- Your display has no remote update capability and would need manual changes anyway.
Set up a smart display for meetings: review template
| Item | What it is based on | Status |
|---|---|---|
| [Display and calendar connection] | [App or API access] | [Confirmed working] |
| [Between-meeting default] | [Your stated preference] | [Set] |
| [Visible meeting labels] | [Checked for sensitive titles] | [Reviewed before a real call] |
The source case
On X, @holman reports having Muse set up a Vestaboard to display messages in their Zoom background about whichever meeting they are in next, saying it "worked great." They then separately asked it to put something fun on the display in the meantime, and shared what it chose along with its own follow-up chat message. The post does not describe how the Vestaboard was connected (calendar integration, a script, or another method), nor whether the meeting display kept updating correctly across multiple meetings. This is one attributed report, checked on 2026-10-09, describing a single setup rather than a guaranteed result.
A public report by someone outside this library. Not independently reproduced here.
From the source
Source excerpt
i just had @Muse set up my @vestaboard to display messages in my zoom background about whichever meeting i'm in next. worked great.
Quoted from the original posts. Not written by this guide, and not a result produced here.
Suggested prompt
Bring Smart display make and model, Calendar access, Video call platform and camera setup. Acts Connects to your calendar to read meeting names and times. Sends update messages to the smart display. Does not join or record your meetings; it only reads meeting metadata to update the display. Source community report, checked 2026-10-09.
Written by this guide as a starting point, not quoted from the source. Your edits stay in this browser.
Other ways to ask
Editorial rewrites of the brief above, for a different emphasis. Copy them separately.
What you need
Editorial, not from the source
You supply
- Smart display make and model
- Calendar access
- Video call platform and camera setup
Connected
- Calendar account (read access)
- The smart display's own app or API connection
Approved by you
- Read-only calendar access for meeting names and times
- Review of what the display shows before it is visible on a call
How to try it
Editorial, not from the source
- Confirm the display supports remote message updates (most smart displays like a Vestaboard have an API or app for this) and that you can connect your calendar.
- Have it pull the current or next meeting's name and time from your calendar and format a short message the display can show.
- Position the display in your camera's background and test it during an actual call before relying on it.
- Decide what the display should show between meetings (blank, a fun message, or nothing) so it does not show stale information.
Confirm the display can be updated remotely before anything else
A smart display that can show your meeting schedule automatically needs some way to receive updates without you physically touching it, usually through an app or an API the manufacturer provides. The report behind this page uses a Vestaboard, a display built specifically around remote message updates, which is part of why the setup worked smoothly. Before attempting the same thing with a different display, confirm it has an equivalent capability; a display that only accepts manual input will not do this automatically no matter how it is asked. Pair that confirmation with calendar access set up correctly so the right account's meetings are the ones being read, and check that the display and the calendar account are both ones you actually control.
Decide what should show when you are not in a meeting
The source describes a second, separate request: asking for something fun to display between meetings, rather than leaving the screen blank or showing stale information. That is a reasonable default to plan for deliberately rather than discover by accident, since a display that shows yesterday's meeting or an old placeholder looks worse than no display at all. Decide in advance whether you want it blank, showing a generic status, or something playful during gaps, and say so explicitly, since the alternative is whatever the agent happens to choose on its own, which the source shows can be unpredictable. A clear default also makes it easier to notice when the display has stopped updating altogether.
Check what is visible before you use it on a real call
Showing your next meeting's name in your own video background is useful for yourself, but it is also visible to everyone else on the call, which is a trade-off worth thinking through before you rely on it. A meeting title that names a client, a sensitive project, or an internal matter is not something every caller should necessarily see over your shoulder. Test the setup during a low-stakes call first, confirm exactly what appears and how clearly it can be read, and consider a shortened or generic label for anything you would not want a client or outside participant to read off your background. Revisit that choice periodically as your meeting titles and audiences change.
Open Muse to try it. That is the product's own site; this guide is not part of it.
Limits and confirmation points
Limits to confirm
- One attributed report, for one specific display (a Vestaboard) and one video call platform (Zoom). It does not establish this works the same way for other displays or platforms.
- No detail is given on how the calendar connection works or what happens with back-to-back or overlapping meetings.
- A display showing meeting names in a video background may expose information you would not otherwise share on a call; check what is visible before using it on calls with people outside your organization.
Stop and check
Editorial, not from the source
- Before it starts: confirm the display supports remote updates and connect the right calendar.
- Before a real call: test the display shows the correct meeting and time.
- Ongoing: check what is shown is not information you would not want visible to call participants.
If it goes wrong
Editorial, not from the source
- The display shows the wrong meeting or a stale one
- Check how often it refreshes from the calendar; back-to-back meetings may need more frequent updates than a single daily check.
- A meeting title shown is more detail than you want visible
- Ask for a shortened or generic label, like "Busy" or "Call," instead of the full meeting title for sensitive meetings.
- The display does not update at all during a call
- Check the connection between the calendar and the display's app or API directly; one report does not confirm this integration is reliable.
Common questions
Can an agent really set up a smart display to show my meetings?
One X user reports doing this with a Vestaboard and Zoom, saying it "worked great." That is one account for one device and platform, not a guarantee it works the same way for others.
Does it need access to my calendar?
Yes, read-only access to meeting names and times. It should not create or change any calendar entries; it only reads your schedule to update the display.
What does it show when I am not in a meeting?
That is not defined by default. The source describes asking separately for a fun message during gaps; decide in advance what you want shown rather than leaving it to chance.
Is it safe to show meeting names in my video background?
Think it through first. A meeting title is visible to everyone on the call, so consider a shortened or generic label for anything sensitive, like a client name or internal project.
What if the display does not update during back-to-back meetings?
The source does not address how updates handle rapid meeting changes. Test this specifically before relying on it for a busy schedule.
Next
Related to this task
More in Home
Get recurring task recommendations — ask your own agent to check for relevant updates.